South Texas Soccer Referees

Instructor Documentation

Instructor News

  June 7th,2017

The 2018  Instructor In-Service clinic is scheduled for June 17th, and is being held at the St, Edwards University Campus in Austin.   

 

  August 31st,2015

Instructors maximum instructional hours overlap has been updated , effective immediately.

Instructional hours can be no more than clinic hours for clinics under 5 hours

Instructional hours can be 1.5X the # of clinic hours for clinics OVER 5 hours

  August 25th,2015

Instructional Material and Agendas for All 2016 Clinics can be found at stsr.box.com/instructors . In addition the full 5 hour and the 2 hour Hybrid Grade 8/7/Emeritus clinics can now be scheduled.


Clinic Registrations
 Attendees will NOT be registered if they are not listed in the clinic, with a paid status, passing score, and attendance marked. Please review and use the following documents for conducting clinics:

 

GENERAL INFORMATION

Instructional Material and Agendas for All Clinics can be found at stsr.box.com/instructors .

Instructors MUST check in all clinic attendees using the Check In-Roster. Please note on this roster the Payment Status. If the Status is Check Not PAID, a check MUST be collected at the clinic for this attendee in the amount shown on the Roster.  If they stated, it has been mailed, you must still collect the check and tell them the duplicate will be destroyed.  They cannot attend the clinic without paying.  Failure to utilize this procedure will delay the clinic being closed out, will delay your instructor payment, and will delay everyone in the clinic being approved for registration.  If there is someone attending that is not on your roster, you must let them know that if they stay, their attendance will NOT be counted for registration purposes. Do not give them a badge or velcro.  Checks collected at the clinic must be sent to :


Deepak Lumba
STSR Treasurer
5402 Green Cove Bend Lane
Houston, TX 77041

Hybrid Entry Clinics

Hybrid Entry clinics require that Online lessons be completed before the student is transferred by the system into the In-Person clinic that they requested.  Clinic Cutoff dates for these types of clinics must be at least 3 days before the scheduled clinic.  Clinic Registration Cutoff is midnight on the cutoff date.  All Lessons must be complete by 9 PM on the day AFTER Registration cutoff.  Last Lesson Completion checking is normally done by NOON on the day after Lesson Complete day, or 2 days after Clinic Cutoff date.  Clinic Rosters should ALWAYS be final by 6 pm on the night before the clinic.

Entry Grade 8 Online Lessons Screen :

The Clinic Roster screen contains a Checkbox for PREREQ students, that is a list of students that have requested the clinic, but not completed the online lessons. There is a Send Warning Email button at the bottom of this screen. It will send a precanned warning message to all on the prereq list, that lessons are not complete, and they need to complete them to get into the classroom.  The night before the clinic, this button will change to SEND TOO LATE EMAIL.  This can be done once, and will notify all in the prereq list that they are not to attend the clinic, but finish their lessons and transfer to another clinic.  We suggest you use these buttons accordingly.

 

Anyone wishing to get credit for the clinic MUST be on the Roster. If they are not on the roster, they must be informed they may stay at the clinic if there is seating available but may not get credit for the clinic. They must follow up on getting credit with the STSR office after the clinic where analysis shows that a reporting error resulted in not recording the online lesson completion.  Testing is done ONLINE. If they complete the course, they should be given a badge and velcro as long as their Roster Entry does not have "No Badge" next to their name.  You must Mark Attendance, Update Attendance  and then Badge Given appropriately on the Scores page. If you are out of badges and velcros, their badge and velcro will be mailed by the office as long as Badge Given is NOT marked.

 

Hybrid Recertification Clinics

Hybrid Recertification clinics require that online lessons be completed before their Registration is approved. However online lessons do NOT have to be completed before attending the In-Person portion of the clinic.

Rostered attendees get a velcro.  Testing is done ONLINE. Badges will be mailed to them from the National Office in Chicago.  The Scores page must be appropriately updated with Attendance.

 

Hybrid Upgrade 7 Clinics

Hybrid Upgrade clinics require that online lessons be completed before their Registration is approved. However online lessons do NOT have to be completed before attending the In-Person portion of the clinic.

 Testing is done ONLINE.  Badges are mailed out of the National Office in Chicago.  The Scores page must be appropriately updated with Attendance. Velcros are only provided at these clinics if the Roster does NOT indicate "Same Year Upgrade".

 

Entry Instructor Clinics

Entry Instructor clinics are periodically held every year or two years in Houston, Austin or San Antonio. To register as a new Instructor, go to the Clinics Page, Select Available Clincs, set clinic type to Instructor Entry Level (Grade 7). Available clinics will be displayed. Click on the Register link next to the clinic you wish to attend.

Instructor Recertification

Instructors must recertify each calendar year. To do so , instructors must register for and attend the annual Instructors In-Service clinic. Simply sign-in to your account, and select the Instructors In-Service clinic.  STSR  pays the Instructor Registration Fee. You will only be charged the clinic fee. If you do not see the Instructors In-Service clinic listed, click on Add Registrations, and select the Instructor check box. The Instructor In-Service clinic is normally in June and the makeup IIS is usually made available later in the year as an Online clinic.

Instructors Recertifying as Referees

Instructors that complete the Instructor In-Service clinic may use these hours and Test score for Referee Recertification (Grades 8,7 and Emeritus) by Registering for the Paper-Only Grade 7/8 Recert clinic for Instructors/Assessors, The clinic is free, but you MUST pay your Referee Registration fee online.

Instructor Billing Rates for Clinic Instruction

Minimum # of Students for Clinics to be held

Number of students is the minimum required to hold said clinics:  These minimums assume only one instructor as the basis for the clinic.  If a clinic has such minimums and DDRI wishes to use two instructors, they share/split the total hours for billing and the total hours would be the number of hours the clinic ran.

Standard Clinics:

Entry Level Grade 9:  7 students -- @ 8 hour clinic

Bridge Clinic:  7 students -- @ 8 hour clinic

Entry Level Grade 8:  12 students -- @ 16 hour clinic

Grade 7/8/Emeritus Recertification:  5 students -- @ 5 hour clinic

Grade 7 upgrade:  7 students -- @ 8 hour clinic

Hybrid Clinics:

Entry Level Grade 9:  5 students -- @ 5 hour clinic

Bridge Clinic:  5 students -- @ 5 hour clinic

Entry Level Grade 8:  7 students -- @ 8 hour clinic

Grade 7/8/Emeritus Recertification:  5 students -- two to three hour clinic

Grade 7 upgrade:  5 students -- @ 5 hour clinic

Multiple Instructor Hours for Clinics

The following guidelines are provided as maximum hours per clinic, based on our average of approximately 20 students per clinic and are at discretion of the DDRIs/ADRIs; if questions, coordinate with SDI.  Note: if a clinic is much larger, these numbers can be increased.

Instructional hours can be no more than clinic hours for clinics under 5 hours in length

Instructional hours can be 1.5X the # of clinic hours for clinics OVER 5 hours in length

 

Instructor Mileage Rate:
The mileage rate that can be charged if you have travelled over 50 miles roundtrip / day is $0.50 / mile. (The first 50 miles is to be included in the charge)

Billing Rates:

  • State Instructors:  $160 for full day; partial days (number of hours * $22.00/hr)
  • Referee Instructors:  $130 for full day; partial days (number of hours * $17.00/hr)
  • Associate Instructors:  $90 for full day; partial days (number of hours * $12.00/hr)
  • Recreational Instructors:  $90 for full day; partial days (number of hours * $12.00/hr)

SDI may approve billing hours above this on a case by case basis.  
The District/Area Director must request the additional expenditure in advance of the expense incurred.